POWA Constitution Amendments January 2023

As announced at the final POWA event of the year, held December 11, 2022, the POWA Committee are proposing changes to the POWA Constitution. These changes are focused on following the guidelines of the West Australian Government and will allow POWA to become an Incorporated entity in 2023. This is a step the Committee deems necessary in order to start the process of securing funding from the City of Joondalup.

As such, all changes are based on the official document INC: A guide for incorporated associations in Western Australia. Suggestions and feedback from the POWA community on the proposed amendments to this Constitution will be taken over POWA’s year-end break.

The proposed amendments, highlighted in yellow are available to view in full here.

For reference, here is the current Constitution Version 4.2.

A brief outline of the proposed amendments:

  • – The club’s official name is changed to ‘POWA Anime Club Inc.’, as shown on the cover page and Section 1 of the Constitution.
  • – Section 3: Meetings
    • – Details on what counts as a General Meeting has been added.
    • – A two-week notice period for General Meetings has been added.
    • – A quorum (minimum number of attendees) for General Meetings (three POWA members) has been added.
    • – Details on the minutes taken during General Meetings have been added.
  • – Section 4: Annual General Meetings
    • – Previously Section 10, the Annual General Meetings section has been moved to after Section 3.
  • – Section 5: Special General Meetings
    • – A new section has been added to outline the processes needed to call for an SGM.
  • – Section 6: Event Guidelines
    • – The section has been made less specific in order to account for all manner of POWA events.
    • – A section for event entrance fees has been added, including a note of the two-week notice period now needed to change fees.
  • – Section 7: Committee Members
    • – The possibility of a Committee Election happening during an SGM in the case of a Committee member leaving the Committee has been added.
    • – An additional section on Committee-only meetings has been added in order to normalise the quorum and minute-taking of these meetings.
    • – Details on how the Committee votes to make decisions have been expanded upon.
  • – Section 9: Disputes
    • – A new section has been added to outline how members can file disputes on club-related matters. The parties involved in this can vary from regular POWA members to the Committee.
    • – It is noted that after a decision is made by the Committee to settle the dispute that an appeal can be made to general POWA members at a GM.
  • – Section 11: Finance
    • – The establishment of POWA’s financial year being November 1st to October 31st has been added.
    • – The mention of POWA’s “Executive Officers” has been removed.
  • – Section 12: Dissolution
    • – The meeting where the club can be dissolved is now referred to and categorised as a ‘Special General Meeting’.
  • – Section 13: Changing the Constitution
    • – Changes were made to align with WA Consumer Protection laws.
    • – 75% of attending members must vote in favour of Constitution changes.
    • – Changes must be approved by Consumer Protection before they take effect. Submitting for approval requires a fee to be paid to Consumer Protection.

An SGM will be held on the POWA’s second week back from the break on January 22, 2023 in order to vote for or against the proposed amendments to the constitution. You must have an active POWA membership to attend the SGM. The full details of this event will be announced closer to this date.

As always, feel free to reach out to the Committee if you have questions via Facebook, Discord, or email us at powaclub@gmail.com.

POWA AGM and Election, 6th November 2022

POWA Committee’s 2021/2022 year winds to a close.

As such, POWA will be holding this year’s Annual General Meeting. We will cover POWA’s activities in the 2021/2022 year, and be saying goodbye to its committee as we hold our election.

The AGM will be held at Joondalup’s Upstairs Meeting Rooms, starting at approximately 2pm, after the conclusion of the SGM held to vote on proposed changes to the constitution.

This event is a member-only event, and you must have an active POWA membership to attend. If your POWA Membership has lapsed or wish to purchase it for the first time, please do so at our regular screenings or, if unable to make it before the event, inform us ahead of time and we will have one prepared for you.

This event will be FREE to attend, but no raffle prize will be offered. Food, Drink and the Memberships will be available for Purchase.

If you want to raise a topic of discussion or otherwise have questions, but cannot attend the meeting, please email us at POWAClub@gmail.com or contact us on Facebook – we will discuss your queries and topics during the meeting.

After the end of the year’s recap, we will close the meeting with POWA’s Election. Those who have nominated themselves will present themselves to the gathering for a short question and answer panel, followed by a vote held by those present.

If you want to nominate yourself for a spot on the Committee, please Email us at POWAClub@gmail.com with your name and your expression of interest. If you are unable to attend the meeting, but still want to nominate, you may run in absentia – you will have a few extra steps to fulfil, but still be able to run. Please email us by midnight on November 5th for your nomination to be confirmed.

You will not be able to vote in absentia – only members who attend this meeting may vote during the committee election.

Both POWA’s current Constitution and Election Regulations can be found here.


Please note that POWA’s SGM will be held on the same day. For information about that meeting, please see here.